If you don’t know the marital status or the preference) is optional.Ĥ: SalutationAlways use the name of the individual if you know it.ĭear Amy: (personal friend or close business associate)ĭear Ms. Vice President of International Operations Place a person’s title after his name unless it is unusually long, then go to the next line. Place the inside address at least two lines below the date. If you do not know the title the woman prefers, use the standard Ms. For example, some who hold degrees do not use their titles while others do. In selecting a title, always notice the way an individual identifies him or herself. When addressing couples, give both appropriate titles: Do not use first names with these abbreviations: Two or more women are addressed as Mesdames, Mmes., or Mses. Do not use first names with this abbreviation. Two or more men are addressed as Messrs., which means Misters. For example, write either Howard Wyatt, D.D.S. A recipient may decide to ignore a letter that was written by someone who cannot spell his/her name.ĭo not use both the title and the degree of a person. Make sure a person’s name is spelled correctly. Type the receivers address in this section. Also, do not use a month’s number, like 6/23/11.īoth date orders listed below are appropriate however, the latter is used mainly by the government, the military, and those outside the United States. The line may be flush left or right, or centered below the letterhead.ĭo not abbreviate the month or use nd, st, or th with the day numbers, like May 5th, 2011. If you are using a blank paper, then type out the address.Ģ: Date LinesPlace the date at least two spaces below the letterhead. 1: Your own address. In most business situation, you will be using your company pre-printed letterhead.
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